POSITION SUMMARY

The Executive and Administrative Assistant provides cross-functional support to the Executive Directorand Arts + Business Council of Greater Nashville broadly, helping organizational priorities, programs,events, and projects forward. Working directly with the Executive Director, this is a hands-on role for anorganized, resourceful, and proactive professional who can manage details, solve problems, learnquickly, and shift comfortably between priorities.
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The role will initially provide coverage for Volunteer Lawyers and Professionals for the Arts (VLPA) duringan employee’s parental leave, including case intake and processing, volunteer coordination,communication, and related program responsibilities. Beyond VLPA, the Assistant will also support theExecutive Director and staff across programs, events, development, communications, administration, andspecial projects. The ideal candidate demonstrates strong follow-through, curiosity, good judgment, and awillingness to figure things out. This is an early-career professional position with meaningful responsibilityand the opportunity to contribute across the organization.
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ESSENTIAL DUTIES AND RESPONSIBILITIES

Organizational Support

• Provide administrative and project support to the Executive Director and across the organization,helping coordinate priorities, deadlines, and assignments.
• Assist with scheduling meetings, preparing materials, organizing information, capturing action items as needed, and managing follow-up to ensure commitments and next steps are completed.
• Help coordinate communication among staff, volunteers, partners, and other stakeholders.
• Conduct research, gather information, and prepare summaries or materials to supportorganizational projects and decisions.
• Maintain organized electronic files, documents, calendars, and physical records.
• Assist with incoming telephone calls, general email inquiries, correspondence, mail, and othercommunications; appropriately route questions requiring additional assistance.
• Support data entry and maintenance of organizational databases, contact lists, and records.
• Identify practical ways to improve processes, workflows, and systems.
• Assist with special projects and other administrative duties, as assigned.

Program + Event Administration

• Provide day-to-day administrative and program support for VLPA during the managingemployee’s parental leave, including reviewing and processing intake forms and clientscreenings; maintaining case records; coordinating volunteer communications, scheduling,onboarding, and follow-up; and supporting volunteer recruitment, engagement, and recognition.
• Coordinate the monthly and quarterly Legal Clinics.
• Provide administrative and logistical support for ABC programs, events, workshops, trainings, andcommunity initiatives through participant registration, scheduling, communications, materials,supplies, surveys, data collection, and follow-up.
• Coordinate with volunteers, facilitators, artists, venues, vendors, and program participants.
• Provide on-site administrative and logistical support as needed.

Cross-Functional Support

• Assist with development activities, including donor, member, sponsor, and partner records;acknowledgments and correspondence; sponsorship materials; mailings; invitations; and reports
• Provide administrative assistance to operations and finance, as assigned.
• Assist with communications, including newsletters, announcements, program communications,website updates, event calendars, and other communications activities as needed.
• Support board and committee administration, including coordination, meeting materials, records,and follow-up.

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QUALIFICATIONS

Required

• High school diploma or equivalent; associate or bachelor’s degree preferred.
• Strong organizational and time-management skills, with excellent attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage multiple assignments, priorities, and deadlines.
• Resourceful, proactive approach to problem-solving and follow-through.
• Ability to work independently while communicating effectively with the Executive Director.
• Professional, dependable, and responsive; comfortable handling confidential information.
• Proficiency with Microsoft Office and/or Google Workspace, and ability to learn new technology
  and systems quickly.

Preferred

• At least 1-3 years’ experience in administrative support nonprofit or program work, customerservice, or related.
• Previous experience working in a nonprofit, arts, education, or community-based organization.
• Familiarity with CRM, donor management, registration, and/or project-management systems.
• Passion for arts and culture, creative workforce, and/or economic and community development.

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CORE COMPETENCIES

The successful candidate will demonstrate:

• Resourcefulness + Problem-Solving: Approaches challenges with curiosity and initiative; findspractical solutions and knows when to ask for help.
• Organization + Follow-Through: Keeps details, priorities, and deadlines moving; completesassignments reliably and communicates when circumstances change.
• Relationship Management: Communicates clearly, professionally, and respectfully; effectivelyworks with a range of people.
• Initiative: Anticipates needs and takes ownership of work.
• Adaptability: Comfortable shifting between responsibilities, and learning new systems andprocesses.
• Confidentiality + Judgment: Handles sensitive information with discretion and professionalism.

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WORK ENVIRONMENT

This position operates in a collaborative, hybrid nonprofit environment and requires regular interactionwith staff, board members, volunteers, artists, creative professionals, businesses, community partners,donors, and members of the public. The position may occasionally be required to work outside regularbusiness hours to support programs, meetings, and special events. Some local travel within the GreaterNashville area may also be required.

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The Arts + Business Council is an equal opportunity employer committed to equity, belonging, andaccess. We celebrate diversity and are committed to creating an inclusive environment for all employees.We are dedicated to ensuring racial and cultural equity in our policies, and seek partners who share thesevalues and actively integrate them into their professional practice.

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COMPENSATION

The Executive and Administrative Assistant is a full-time, exempt, benefits-eligible position with a salary expected to be approximately $45,000-$47,500 annually. The Arts + Business Council offers a benefits package designed to support employees' health, financial security, professional growth, and work-life balance. Benefits may include health and wellness coverage, retirement savings opportunities, paid time off, professional development, and other programs that support employees.

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DISCLAIMER

This job description is intended to describe the general nature and level of work performed by thisposition. It is not intended to be an exhaustive list of all duties, responsibilities, or qualifications.Responsibilities may be modified or expanded based on the needs of the Arts + Business Council of
Greater Nashville.

HOW TO APPLY

Please email your resume and cover letter to the Arts + Business Council at jobs@abcnashville.org with "Administrative Assistant - [Your Name]" in the subject line. Applications will be reviewed on a rolling basis until the position is filled. Incomplete applications will not be reviewed. No phone calls, please.

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