The Production Coordinator (P.C.) is a part-time contracted role, primarily responsible for concert and rehearsal logistics related to the eight (8) regular season concerts of the Nashville Philharmonic Orchestra. The P.C. will work in coordination with the Executive Director (ED) to ensure smooth concert experiences for audiences, venues, and orchestra members. A significant portion of the role will occur during concert weeks, but a weekly presence at most rehearsals is requested.

Compensation:

• $25.00 per hour, as a 1099 contract hire, paid monthly
• Hours worked will fluctuate based on the specific needs – most Mon-Sun weeks will require 3-5 hours, concert weeks could be as much as 16-20.
  • The NPO estimates this role will require 200-250 hours over the course of the concert season (September 2026 – May 2027)
• Periodic coordination with ED to ensure appropriate goals are being set and met

Duties:

Concert Logistics

• Coordinating Day-of-Concert details, starting well in advance of the concert and including on-site during concert day (e.g., ushers, U-Haul, stage set-up/tear-down)
• Assist with acquiring any equipment needed (musical or otherwise) for each concert at direction of Executive and Music Directors
• Coordinate equipment cartage (including driving UHaul or securing volunteer driver/s)
• Work with ED and MD to finalize stage plot for each concert venue
• If necessary, visit potential venues (with ED) to determine suitability for concerts
• If necessary, visit venues two weeks prior to concerts to finalize details
  • Identify any venue accessibility issues for musicians or audience, work with ED to determine what accommodations need to be made by Venue and/or NPO
• Assist with concert volunteer needs, especially in regards to Front-of-House and Back-of-House for each venue
• Be primary BoH contact during the concert (or FoH, depending on venue needs)

Rehearsal Logistics

• Some level of attendance at weekly rehearsals is requested to assist with set up and ensure interaction with musicians and volunteers
• Communicate with ED to ensure rehearsal setup is consistent with expected orchestra personnel
• Ensure equipment / instrument needs are met, coordinate cartage if needed

Qualifications:

• Kind and compassionate work ethic to support a diverse group of volunteer musicians
• Required presence at all regular season concerts, including the hours immediately before and after each concert as it relates to logistics and production
  • Specific timing can be somewhat flexible as allowed by the ED
• Occasional attendance at Tuesday rehearsals Aug-May, especially when needed to assist ED or other musician volunteers
• Valid US Drivers License, being comfortable driving a UHaul truck is preferred
• Ability to lift up to 30 pounds regularly is preferred, especially as it relates to orchestra stage and chair setup
• Familiarity with Google Suite is strongly preferred (esp. Gmail, Drive, Docs, Sheets, Calendar)
• Ability to communicate a positive image
• Physical ability to carry out the job as described above, with reasonable accommodations

Our Mission:

The Nashville Philharmonic Orchestra (NPO) is a volunteer community orchestra committed to bringing free, high caliber concerts to area neighborhoods while providing musicians the opportunity to learn, connect, and play.

Our Vision:

The Nashville Philharmonic Orchestra (NPO) embraces a vision to positively impact its members and audiences through the preparation and performance of distinctive orchestral literature. A core belief is that live music is an art form that has the potential to engage its presenters and consumers in a way that wonderfully and deeply affects the soul and contributes to fullness and well-being.

We envision a world where experiencing orchestral music together fulfills creative expression, builds community, and expands the horizons of all who participate, as musicians and as audience members.

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How to apply:

Interested candidates should send a Resume with References and a Cover Letter (both as PDF files) to info@nashvillephilharmonic.org, with the subject: Production Coordinator Application. The Cover Letter should answer: Why are you interested in working with the NPO in this way and Which one or two of our Values speaks to you and why

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